Scrivener + EndNote crib sheet

fuck yeah scrivener!

After much prevaricating I’ve downloaded Scrivener. Why? Because everyone told me I should, and I was convinced after watching the demo video (10 minutes well spent). For those of you who don’t know what it is, it’s a writing tool that makes long writing projects easier to manage. One thing that I wasn’t sure of when I downloaded it was how it links with EndNote, my citation management tool of choice.

A brief look around the Internet and I realised it does. I then realised I needed to know a bit more about EndNote to make that useful. I sent this to Dubber earlier, then realised it might be of wider interest. So, as sharing is caring, here’s my Scrivener + End Note cribsheet:


Once you have linked Scrivener and EndNote, cmd+Y will bring up EndNote’s library, from where you can copy & paste or drag and drop content into Scrivener. This will use the EndNote markup which looks a bit like this: {Hickman, 2010 #199@102-103}.

When you are finished drafting, compile from Scrivener to Word, and then run Tools > EndNote > Format Bibliography to convert the citations into your selected format and to generate a bibliography.

How to Link Scrivener to EndNote

Go to Scrivener > preferences > general and tell it where your EndNote application is.

screenshot of Scrivener preferences

EndNote Mark Up

Page numbers

When you place a citation you can add page numbers by typing @the page numbers before the closing } bracket.

e.g. like {Hickman, 2010 #199@102-103} = (Hickman, 2010 pp. 102-103)Date only
To omit author name just leave the comma but delete the author name:
{, 2010 #199@102-103} = (2010 pp. 102-103)

With annotations

To prefix the citation use a backslash before the start of the EndNote data:
{e.g. \Hickman, 2010 #199} = (e.g. Hickman, 2010)To suffix the citation, use `, after the EndNote data:
{Hickman, 2010 #199`, his emphasis} = (Hickman, 2010, his emphasis)

Importing drafts from Word

When importing documents from MS Word, it is best to first remove the citation formatting and revert back to EndNote mark up. That allows you to freely edit and remove citations and will ensure that your bibliography is correct when you output it later on.

Tools > Endnote > Unformat citation(s)


Update, August 2011

I spotted this video (by YouTube user Jigglebent), which takes you through all of the items discussed here. May be useful to watch that and then use the notes for reference:

I’ve also made an A4 PDF to print out and pin up over my desk, which might be of use:


A new bibliography style

I’ve never been happy with the default list of bibliography styles. In particular the Harvard and Author-Date styles don’t seem to want to display page numbers in citations, and the bibliography style for online materials seems a bit odd.

This bibliography style is my current Harvard variant, based on BCU’s Harvard referencing guidance for students.

Cleaning up Twitter data in Excel for analysis

A lot of academic work that draws on tweets as primary data will use hashtag archives as the basis of their study. What’s nice about that is that you can use tools that capture data and present them to you in a usable manner (e.g. a CSV file). If you’re doing something a little different, like reviewing tweets from a group of individuals, that’s a little harder.
I’ve been working with my BCU colleague Inger-Lise Bore on some research into fan fiction written on Twitter (it started with this blog post – we’re presenting it at MeCCSA 2011 tomorrow). There’s no hashtag used to label the tweets we want to study – we were looking instead at the entire output from a few dozen tweets. We found a few web services that promised ways of capturing and archiving this type of Twitter data for us, but they didn’t work. At all. So instead we had to use some pretty unsophisticated means to grab the data.  Continue reading Cleaning up Twitter data in Excel for analysis

Free up your flickr images – relicense everything as Creative Commons

It’s nice to see your work used by other people – to illustrate a blog post, as part of a presentation, or maybe even printed out and hung on a wall. Yet a lot of people lock folk out from

using their work by restricting usage when by slapping a restrictive copyright notices on it. This often happens on Flickr, where users have set their default license level to be the highest level of control. 

Creative Commons allows you to control the use of your images in a much finer way. Want people to use your work for anything and everything? Or maybe to only use your work non-commercially? To use as is, or to make new work out of? Creative-Commons has a license for all of things, and you can pick and choose your own set of options. I tend to go for “Attribution-NonCommercial-ShareAlike 2.0 Generic” which means “do what you like with this, but if you want to make money out of it we need to talk”.

Why use CC licensing

There are loads of reasons, here are a few:
  1. You have no intention of making money from your stuff, but you’re more than happy for people to use it. Full copyright is daft in this scenario.
  2. You want your work to get out there as far as possible. CC makes it easier for your work to spread. People like me actually seek out CC licensed stuff that they can use on blogs etc.
  3. You’re a pro, and want to give some stuff away as part of your marketing approach. Some of your images might not look marketable, but might still be very good. You can always do the “non-commercial” license and have a conversation about money if someone finds the image and wants it. And anyway, the real money is probably in being commissioned.
  4. Ideology: you believe in free culture ideas and an open, free, Internet. Copyright doesn’t fit your ideals, so don’t use it.

How to fix your licensing in flickr

If you already use Flickr but have locked down your licensing, you can use the batch tools to fix it.

RSS without the faff (Safari on a mac and iPhone)

Amongst other things, RSS is a great way to follow websites without remembering to go back and check them all the time. For example say you want to know when I’ve written something. Rather than coming to my website, you can use RSS to make it come to you, every time I update it.

There are loads of ways of receiving RSS updates for websites. Let’s not bother about the geeky stuff about what it is how, it works, and what special software you can use if you’re  an RSS ninja – here’s a simple way to make it work for you if you use a mac and if you use Safari.

If you’re Reading this I’ve downgraded my phone to iOS3

iOS4 was fun wasn’t it? I could zoom when taking photographs, and tell people what I was reading instead of what I was Reading. But when you’re phone crashes out from Safari every time you load it, and when there’s a 30 second delay between key strokes on your keyboard, it’s time to either get an iPhone 4, or downgrade the OS. I’m too tight for the former, so the latter it is.

I’ll kind of miss the combined mailbox, and I’m a touch worried that some of my apps may have done a weird iOS4 only upgrade. Fingers crossed it’s all good.

I’ve only waited so long because I’m busy / lazy, but it seemed a perfect “bank holiday while the baby is napping” kind of job. Here’s the how to – since it was written RecBoot downloads two different programmes, hit the readme file and it says “RecBoot Exit Recovery is used to exit recovery only” so I used that instead.

The “one email address, many alts” Google trick

Ever wanted to set up an alternative profile on a service but been unable to because you need another email address to register a new account?
If you use Googlemail / Gmail then you can sidestep that pretty easily…

This is really simple, and yet a lot of people don’t know about it. When you show people they go “Ooooh” like you’ve done a cheap parlour trick. Say your email is “” and you’ve already used it to sign up for Twitter. Well, you can use that address again at Twitter with this simple syntax:

By adding the + after your username you add a new email address to your Googlemail. When Twitter, or whatever service, emails a confirmation to the new address, it drops into Gmail’s inbox and you can action it. If you need to send from that address hit Gmail’s “settings” button (top right), go to “Accounts and Import” and select “Send mail from another address”; you can add your new gmail address in here, and then it becomes available to you to send from, every time you are in the compose email view.